Unit: PPMP20018 PROJECT MANAGEMENT PRACTICUMThis is my reflective 2 assignment which reflective 1 already completed at stating of this unit. This assignment will be next to that. i am attaching files with Template, my reflective 1 assignment and one sample file.In some parts we need to attach tables of reflective 1 assignment into reflective 2. you need to work on TEMPLATE given.below link was my Unit handbook which you can refer if you want.https://handbook.cqu.edu.au/he/units/view/PPMP20018
Unit: PPMP20018 PROJECT MANAGEMENT PRACTICUM This is my reflective 2 assignment which reflective 1 already completed at stating of this unit. This assignment will be next to that. i am attaching files
Name and id: Gopinath Cherepally, 12053149 Campus and tutor: Vidyesh Alve, Melbourne 1. Comparing to the baseline (4 marks) Complete the five values, dream job and skills audit again (you will use this to compare changes to your baseline submitted earlier). 1.1. Five Values Value group 1 Value group 2 Value group 3 Value Group 4 Value group 5 Team work Collaboration Friendships Contribution Relationships Autonomy Expressiveness Freedom Independence Fairness Creativity Open-mindedness Flexibility Performance Personal development Achievement Quality Credibility Ethics Professionalism Intelligence Power Wisdom Vision Recognition Level of importance Value 1st (Most important) Teamwork 2nd Freedom 3rd Personal development 4th Quality 5th Recognition Have your values changed since completing the unit? Provide a statement as to how and why these have changed or not. Yes, at the beginning of the unit my main goal was to develop my interpersonal communication, which upon completion of the unit has exposed me to learning environment that impacted positively on my confidence and has made me realise that communication related values are the key to management, making collaboration, expressiveness among my new values learned. 1.2 PMI Talent Triangle Self Audit Complete the three tables of the talent triangle self-audit. Compare your responses to those in your baseline. Reflect on your analysis of the two self-assessment results and provide a response in the text box below each table. 1.2a Technical Project Management Not competent Somewhat competent Uncertain Competent Highly Competent Agile practices Data gathering and modelling Earned Value Management Governance Lifecycle management Performance management Requirements management and traceability Risk management Schedule management Scope management Time, budget, and cost estimation Other (if adding another skill type what it is here) Complexity management Has your Technical Project Management competence changed since completing the unit? Provide a statement as to how and why these have changed or not. Yes, Throughout the unit I have acquired immense knowledge on project management ranging project scope. Cost, quality and schedule management. Now I rank myself as competent regarding technical project management skills. 1.2b Strategic and Business Management Not competent Somewhat competent Uncertain Competent Highly Competent Benefits management and realisation Business acumen Business models and structures Competitive analysis Customer relationship and satisfaction Industry Knowledge and standards Legal and regulatory compliance Market awareness and conditions Operational functions (e.g. finance, marketing) Strategic planning, analysis, alignment Other (if adding another skill type what it is here) Just in time Manufacturing Have your Strategic and Business Management competence changed since completing the unit? Provide a statement as to what these are and why you think these have changed or not. Yes, My Competitive analysis, customer relations and market awareness and conditions, strategic planning, analysis and alignment have greatly improved as compared to the when I stated the unit, this is due to gained knowledge in the course in general. Currently working as automobile plant firm, this skills will enhance my competitiveness, optimal output and good relationship with my clients and teamwork with my workmates. 1.2c Leadership Not competent Somewhat competent Uncertain Competent Highly Competent Brainstorming Coaching and mentoring Conflict management Emotional intelligence Influencing Interpersonal skills Listening Negotiation Problem solving Team building Other (if adding another skill type what it is here) Courageous Have there been any changes to your Leadership Skill Set since completing the unit? Provide a statement as to what these are and why you think these have changed or not. Yes, With the main aim of developing my interpersonal relationship my listening, team building, Brainstorming and interpersonal skills have greatly improved throughout the unit, since these are the determinants of output from a leader. The unit has impacted positively on my listening and brainstorming skills which was well barked by Idea generation (Think big) unit done this semester. 2 Reflecting on Performance (6 marks) 2.1 Defining success and failure a) What does success mean to you personally? According to me, success refers to the fulfilment of personal desires whilst following most of the rules set for the completion of the said quality within the specified time. b) How did your project perform in relation to Cost, Time, Scope and Quality? My project is on people who are fighting for hunger by using eco friendly containers using areca leaf. Time schedule was followed and my project was completed within time. The project cost quite high compared to the budget cost. The cost has been sent to 5% more than the budget cost. The scope for the project was positively covered since it the said characteristics and project description were delivered and approved. c) What can you learn from failures and can they ever be a positive thing? Failures provide a means through which a person learns from the mistakes he/she has made. There are lots of information which are hidden in success but are seen when failures come in. In addition, failures provide a complexed means from which people undertaking the project or anything else learn the correct way of creating and dealing with the problem. d) How successful was your project in terms of how you define success for you? Success according to me is the fulfilment of personal desires. My project was designed so that it could meet my personal desires as seen in the project. Being a qualified farmer, I was able to achieve the desire of having delivered ecofriendly plastics to the consumer. Having done all that is possible to achieve this desire, I must say that I recorded success in the project. 2.2 What I achieved in PPMP20018 a) What did you hope to achieve (skills/knowledge/personal insights/ contacts etc.) during your time in this unit? -By undertaking this unit, I was more interested with achieving skills and knowledge about project management b) What did you achieve by participating in this unit? -By undertaking a project, I was able to achieve putting into practice the skills and knowledge learnt in class which are seen to be useful in managing projects. c) Reflecting on your answers above fill in the following table Compare and discuss your answers to (a) and (b). Is there a difference between the two? What are the potential causes of any difference or similarity? How does this made you feel? What lessons I have learnt about myself from this experience? There are no differences between the two answers. The reason which could be associated to the similarity is the increased concentration in class. In addition, understanding concepts and having the resilient desire to fulfil the project requirements and manage projects efficiently is seen to have resulted to the similarity recorded. I feel happy having taken part in the completion course and having successfully applied the concepts in the project. Some of the lessons I have learnt from myself and in this experience include: -I am capable of achieving what is needed for me. -I am able to concentrate fully in class. -I am capable of applying concepts learned in class in real time situation. 2.3 Your skills and abilities a) What do you believe are your major strengths? -Self confidence -Team-work -Dependability b) Discuss whether you able to utilise your strengths in the project. Include an explanation of how you were OR why you were not able to demonstrate them during your project. -I was able to use many of the strengths in the completion of the project. Self-confidence was actively used in the way I was able to contain myself during the completion procedure of the project. -self-confidence in the undertaking of the project is seen to have been actively involved in the project since I was able to complete a project I had not initially tried to achieve within the same period -Dependability is seen to have been use during the project as I was able to achieve the project without the use of help from other unreliable sources. I was able to work within the specified framework with further help coming from relevant sources such as the professor. 3 Experiencing challenges in projects (10 marks) This unit was designed so you will experience several challenges that project managers face. These include tight timeframes, diverse teams and requirements that are not necessarily well defined. Being challenged places us under stress, to a certain point this increases performance. However, as stress increases it will start to diminish our performance. The challenging nature of the unit may have raised differing emotions, you may have felt overwhelmed, excited, frustrated, or a sense of achievement. You may have felt different emotions at different stages of the unit, this is perfectly normal when managing projects. Reflecting on how we each react to stress is important. It enables us to recognise when we are under stress and how we can manage our reactions effectively. Experiencing challenges of project management in the university context, although uncomfortable enables us to be better prepared for the realities of industry. For example, this unit allows you to make mistakes that are better experienced for first time at university than in industry. Can you think of something you wish you handled better this term? However, we only gain value if we reflect on our experiences and understand how we can utilise these learnings in future work environments. Complete the following table: Challenge Situation Describe your experience of the following concepts in the context of the unit, including whether you found this challenging or not. Your Reaction How did you react (note both feelings and actions) to the challenges? Industry readiness How does having this experience better prepare you for working in industry? 3.1 Dealing with the pressures of extremely tight timeframes and limited resources. Tight schedules with limited resources is indeed a challenge in the management system. The experience I had with this kind of challenge resulted to a decline in the quality translating to a reduction in my competency level. The feeling elicited by this challenge was pure frustrations. I had to conduct my activities within the time frame. As a result, I had compromised on the quality of project delivered. I had to rush the project scope and incur more costs since it all depended on the amount of resources I was expected to use to successfully finish the project within the scheduled time. This experience provides the basic baseline which is used to determine some of the specifics required of me. I am well prepared and enabled to complete projects which are under tight scheduling. It has also provided me with techniques which I will apply in managing projects which are under resourced. 3.2 Dealing with team dynamics when team members may be diverse, have differing expectations and commitment. Dealing with the problem in this challenge is not challenging at all. Diversity in project teams is a challenging situation which calls for the development of strategies which when implemented provide a perfect solution which will be able to identify some of the specifics of managing such teams. I was happy to have had the chance to deal with such a team. Meeting new individuals also made me feel excited. I had to teach the team members a common means of communication using a common language. I was also able to develop a strategy which included the inclusion of all individual within the specified timeline. I have gained all the needed qualifications which allows me to understand the relationship that should be created between project team members and the execution team. It also helped in understanding the diversity there is in the world which opens up opportunity to understand the difference cultural aspects and limitations in the world. 3.3 Defining an innovative solution for a social issue that is not your primary area of expertise. It was quite a challenging task. Coming up with an innovative solution is a process which is commonly used to identify some of the possible means through which problems may be solved. Coming up with an innovative solution in education was however challenging for me since it does not provide any competence for delivery. I felt dashed with the challenge. The challenge expected me to come up with a research study on some of the major ways through which problems related to food security among the poor. I also had to struggle more with dealing with the problems which are associated with food scarcity and material unavailability. I had to approach professionals in that area which led to coming up with a new innovative solution. Innovation in a field which is not particular to my area of specification is seen to have an influence in professional practice and preparation for job in any other field. It is also seen to have advanced my research skills which are seen to affect competency in the delivery of projects. 3.4 Achieving project delivery for a social issue that is not your primary area of expertise. This was not challenging task. A course in project management is meant to equip students with management techniques which will address projects from any scope. Project management uses specific contents which are applicable for all the projects. I felt comfortable with the task. I had to think in management within the scope of the project. I had to make a thinking within the context of the field in which the project is seen to have had influence on. Prepares for professional appointments in any field that there are various fields in which projects are deliverable. 3.5 Engaging with and eliciting feedback from stakeholders This was not a challenging task. The experience of directly socializing with stakeholders is an important aspect in bring up successful projects. Stakeholder engagement is an aspect of project management and should be practiced. The challenge elicited enthusiasm in me. I had to seek ways through which I would approach the stakeholders. I also had to maintain a professional relationship with the stakeholders. Obtaining permits to use ecofriendly resources and remodelling them to look like other plastic containers also called me to take action of engaging with the stakeholders involved. Prepared me to seek professional guidance with the stakeholders which translates to a more specific stakeholder relationship within project management practices. 4 Reflective practice for job applications (10 marks) Use the table below and the STAR (Situation, Task, Action, Result) form of addressing Selection Criteria to describe your application of one hard skill (technical project management) and one soft (leadership/interpersonal) skill during the project. 4.1 Hard Skill Demonstrated Hard Skill Control and Budgeting. This is a different hard skill as from identified in the Baseline assessment. The identified hard skill was Marketing Skills. Situation Project budgeting. Task I was put in charge of dealing with the cost and budgeting section of the project. I was expected to ensure that the project remains within the estimated budget without a fluctuation in terms of increase. Action I had to ensure that some costs were not incurred in the project Result The project deliverable quality was not as high as it was expected to be. 4.2 Soft skill Demonstrated Soft Skill Interpersonal and Communication skill Yes, it is the same skill identified in the project baseline. Situation Communication management which we are working on Homelessness Task I had to collaborate with other members of my team to ensure that communication within the project was accomplished. Action Developed a communication strategy which best suits the project team to ensure that the project is completed within the specific timeline. Result There was easy communication between specified times without difficulties in the communication. 5 Action and Next Steps (10 Marks) 5.1 Action During the unit you were asked to embrace an action mindset. We are challenging you to do the same. You must complete the actions and submissions for one of the options. Some options will provide a choice of actions to complete. Submission act both as evidence of completion of a task and need sufficient details to enable them to be checked, e.g. if you speak to someone provide their details including name, organisation and contact details. It is better to act in a small way that takes you one step further long your career path than have big plans that are never actioned. Do not submit an extravagant plan or fictionalised exaggeration, as it will waste your time and marks. Choose the option that you can gain value from and is achievable. Choose one of the following options: Option 1. Apply for a job Option 2. Build your profile Option 3. Improve your industry exposure and networks Read the action and tasks related to each option and nominate which option you have chosen to work on in this box: Option decided: Apply for a job Option 1Task 1 https://www.seek.com.au/job/39187942?type=promoted&searchrequesttoken=64c0c434-6006-47cc-beed-b0deddecb689 The job being advertised is a position for a project manager in a construction firm. The project which is being worked on is a 7 storey building which requires competent project managers who are either in their last year of schooling or have in not more than two years completed a course in the same field. Why I Choose this Job I am a competent worker and have graduated with a Bachelor’s degree in Construction Engineering. I am also qualified to take part in this job application since I am in my final years in project management. Option 1 Task 2: The following document is my resume. GOPINATH CHEREPALLY 68 Grassbird drive Point cook, VIC-3030 Mobile: 0426754244 [email protected] Objective: To succeed in an environment of growth and excellence. Earn a job which provides me job satisfaction and self-development and help me achieve personal as well as organizational goals. Education: 07/2017 Master of Project Management Central Queensland University 07/2012 – 06/2016 Bachelors of Engineering Jawaharlal Nehru Technological University, India 06/2010 – 05/2012 Intermediate-M.P.C Vikaas junior College 03/2010 SSC Gandhiji E/m school Key Responsibilities Operating machines Can operate Forklift, tractors and trucks Had experience in packing Accepting deliveries Cleaning, mopping and maintaining the hygienic. Finalized sales and collect payments by counting order. Helped other store team members in maintaining safety in the store. Blocked and straightened shelves. Stocking duties and informed supervisor of any out of stock items. Replaced omitted items to the correct location. Answered telephones and handled mail distribution. Skills and Attributes: Reliable. Advanced in operating machines. Excellent in communication skills. Dedicated and hardworking individual. Composure under pressure. Ability to do multitasking. Can do attitude and persistent. Enthusiastic and goal focused. Availability: Available 24//7. Referees: Fragapane Farms, Mr. Gill Phone No: 045509077 The Curriculum Vitae has been updated in the professional excellence in education and key responsibilities which I have been undertaking in recent times. JOB APPLICATION LETTER Gopinath Cherepally 68 Grassbird Drive Point Cook, Vic-3030 Phone number: 0470327492 Mail: [email protected] To The Hiring Manager, This letter is sincerely written to ask for a position in project management in the recently upcoming construction project your firm has won the tender for. I am a competent project manager who is capable of managing the project through all its phases till its conclusion. At the same time, I am incapacitated to deliver quality projects associated with construction. I am currently undertaking a course in Masters in Project Management which has equipped me with the necessary skills I need to be a more competent manager. I am also a graduate of a Bachelor’s Degree in Construction Engineering which also makes me a capable possibility for the project. I will work with your company to deliver competent projects while at the same time considering the quality of the project. In addition, I will ensure that the cooperation between us will be steadfast and unwavering. My curriculum vitae has been attached as well. Sincerely looking up to a response from you. Kindly accept my application. Gopinath Cherepally. 6th June, 2019 Option 1 Task 3: These are some of the do’s and don’ts applicable to job applications as identified by Bloom and Neylor (2018) Do’s It is important to conduct research about the company making offering the job. This will give an insight of some of the working conditions which one will be faced with when working for the company. It is also important to read the job description carefully and clearly identify whether the applicant is compliant to the requirements of the work and can be able to clearly meet the roles expected of him in the job. Don’ts Never be in a hurry to make job applications. It would mean that the job advertisement is not well reviewed before the submission of the application letter. Never include social media account information in the job application unless it is asked for as a mandatory inclusion in the letter. In case it is asked for, make sure you update the information contained in these accounts. 5.2. Next Steps Use the table to identify two actions you will complete in the next six months. Only include actions that you have not yet done. For example, is there another skill that you want to put on your CV that you have not had the opportunity to demonstrate – then note the skill and describe how you plan to get an opportunity to demonstrate it in the next six months. These should be specific – do not say ‘travel Australia’ – tell us where you want to go, what you want to see etc. a) Building your CV Work / career related action to add to your Curriculum Vitae (CV). Adding professional practice in the field of project management. b) Finding Balance Fun / exciting activity that you have never done before (does not need to be work related) Coming up with a more peculiar way of having fun, going on a road trip with friends to cover most of the tourist attraction sites in Australia. OPTIONAL – email contact Provide an email address that will be active in six months if you wish to receive a follow-up email (note if this is your last unit the CQU email may not still be active). [email protected] References Blum, M. L., & Naylor, J. C. (2018). Industrial psychology: Its theoretical and social foundations. Harper & Row. Project Management Institute (2013). A guide to the project management body of knowledge (PMBOK Guide) 5th ed. Newtown Square, Pennsylvania: Project Management Institute. 23
Unit: PPMP20018 PROJECT MANAGEMENT PRACTICUM This is my reflective 2 assignment which reflective 1 already completed at stating of this unit. This assignment will be next to that. i am attaching files
Student name and id: Campus and tutor: Reflective 2a: Reflective Report Part A 2020, Term 1 Please ensure that you fill in your details in the header above. Do not modify the template or any of the document properties. Please review the matrix to understand what you will be marked on. 1. Values exercise 2 1.1 Complete the Five Values Exercise using the Carnegie Mellon University Resource Tool in Theme One section of Moodle or at the following site: https://www.cmu.edu/career/documents/my-career-path-activities/values-exercise.pdf (You will then compare the differences you have with what you submitted for the baseline at the start of the term). Value group 1 Value group 2 Value group 3 Value Group 4 Value group 5 Level of importance Value 1st (Most important) 2nd 3rd 4th 5th 1.2 Complete the table below using the exact response from your baseline assessment. Level of importance Value 1st (Most important) 2nd 3rd 4th 5th 1.3 Compare your values from 1.1 and 1.2 above. Reflect on and critically analyse the comparison of your values from the start of the unit till now. Your discussion should demonstrate deep self-reflection, critical analysis and insights of the implication to your project management practice. 2 PMI Talent Triangle Self Audit Complete the three tables of the talent triangle self-audit. Then cut and past the responding table from your baseline submission under each of the tables you have just completed. You will then compare your competencies in section 2.4. 2.1a Technical Project Management (Complete this section again) Not competent Somewhat competent Uncertain Competent Highly Competent Agile practices Data gathering and modelling Earned Value Management Governance Lifecycle management Performance management Requirements management and traceability Risk management Schedule management Scope management Time, budget, and cost estimation Other (if adding another skill type what it is here) _______________________ 2.1b. Cut and past the technical project management table from your baseline below. [Insert table here] 2.2a Strategic and Business Management Not competent Somewhat competent Uncertain Competent Highly Competent Benefits management and realisation Business acumen Business models and structures Competitive analysis Customer relationship and satisfaction Industry Knowledge and standards Legal and regulatory compliance Market awareness and conditions Operational functions (e.g. finance, marketing) Strategic planning, analysis, alignment Other (if adding another skill type what it is here) _______________________ 2.2b. Cut and past the Strategic and Business Management table from your baseline below. [Insert table here] 2.3a Leadership Not competent Somewhat competent Uncertain Competent Highly Competent Brainstorming Coaching and mentoring Conflict management Emotional intelligence Influencing Interpersonal skills Listening Negotiation Problem solving Team building Other (if adding another skill type what it is here) _______________________ 2.3b. Cut and past the Leadership table from your baseline below. [Insert table here] 2.4 Compare your competency Reflect on and critically analyse the comparison of your talent triangle competencies from the start of the unit till now. Include at least four (4) specific examples of competencies from the tables above, with one from each of the talent triangle areas, and the fourth a soft skill that you will use in section 4.2. Your discussion should demonstrate deep self-reflection, critical analysis and insights of the implication to your project management practice. 3 Reflective practice for job applications In the tables below, use the STAR (Situation, Task, Action, Result) model to describe how you demonstrated one hard skill and one soft skill during the project. Explanation of a STAR model can be found in Theme 6 of the Moodle site ‘The STAR technique of addressing selection criteria’ or access it at the following URL: https://www.selectioncriteria.com.au/job-applications/star-model-way-structure-responses/ Make sure you understand the difference between a soft skill and a hard skill before choosing which skills to use in each section. An explanation of Hard vs Soft skills can be found here: https://au.indeed.com/career-advice/resumes-cover-letters/hard-skills-vs-soft-skills The following example is an extract from the Article “Addressing Selection Criteria: How to write convincing statements against selection criteria”. You can read the full article here: https://www.sydney.edu.au/careers/students/applying-for-jobs/addressing-selection-criteria.html Example selection criteria using STAR Criterion: Demonstrated problem solving skills and initiative. Situation – where, when, and context of your example. As the event coordinator for the University’s Science in Media Society, I volunteered to organise a fundraising event for a cancer research facility while in the final year of my Communications and Media Studies degree. Task – the task or problem to be solved. Our budget was cut during the preliminary planning and I needed to devise a strategy on how to run the event with only half the funds I was anticipating. Action – how you solved the problem, fulfilled the task or handled the situation. What did you do and how did you do it, that demonstrates the criterion you are addressing? In the first instance, I calculated which expenses were critical and could be covered by our current budget. Next, I decided to make up the shortfall by approaching local businesses for sponsorship. I created an online flyer to outline the benefits of getting involved, such as positive publicity and the opportunity to raise their profile with high achieving students, and cold called 36 targeted businesses. To ensure a good attendance at the event I utilised my social media skills to activate a network of potential supporters and advertise an attractive range of lucky door prizes. Result – the outcome/s achieved as result of your action/s. Quantify the result where possible. As a result of my actions I convinced 11 businesses to contribute funds which covered all outstanding expenses. The event attracted over a hundred attendees and raised $5000 for the research facility. I was also subsequently invited by the University’s student association to contribute to a development workshop for new student leaders, in recognition of the skills I had displayed in managing this event. 3.1 Hard Skill Name of Hard Skill you demonstrated Situation Task Action Result 3.2 Soft skill Name of Soft Skill you demonstrated Situation Task Action Result Ensure that you complete your self-assessment of your report using the rubric. Submit your completed report and self-assessment. 8 PPMP20018: Reflective Part A, 2020 Term 1 Week 11 Assessment
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